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Workflow Actions

Contents

There are a number of Workflow Actions available with Workflows.

Action	Description
Biskit Create	Creates a new Biskit from a Biskit Def.
Biskit Delete	Deletes a Biskit.
Biskit Update	Updates a number of properties on a Biskit.
Create Variables	Creates temporary variables for storage whilst the Workflow runs.
Delay	Creates a delay before continue with the next Action.
Diff	Returns the differences between two Biskits.
Email	Sends an email.
Evaluate Expression	Allows the user to create an expression to be evaluated. Removes the need to have multiple Actions when doing calculations.
Execute System Command	Allows the user to execute a system command direct form the operating system.
Find Text	Looks for regular expressions in a text string and returns all the requested number of times that it occurs. Or look for a text string and replace first or all versions of that string with a different string.
For Each	Pulls information from a list or set to run the following Actions on. Equivalent to a programming For loop.
Function	Acts on a piece of information in a specific way returning the answer.
List Extract	Extracts a property from each Biskit in a list, and returns a list of those properties.
Network Message	Create an network message.
Search	Does a search of the database and returns the result as a list.
Simple	Does nothing, use as a holder, useful if building the equivalent of a programming Case statement.
Sort	Sorts a list into a different order.
Templated Text	Create text to be used in another action.
Type Cast	Checks whether a Biskit has a particular subtype, and it only runs the child Actions if the Biskit does have that subtype. The child Actions can then treat the Biskit as having that subtype, which means there is access to all the properties that exist on the subtype.
Veto	Stops the Workflow and writes a message.

Most Workflow Action types then have four tabs which are similar to the Event tabs, Action, Conditions, Control, Comments.

Tab	Description
Action	Define how the action will function.
Conditions	Define here the Conditions required for this Action to be triggered.
Control	Define any controls for this action.
Comments	An area to write any comments about the action and what it is doing.
Output	Shows details about the data output from the event/action that later actions can use.
References	Lists what this action/event references and what references this action/event.

Action Tab	Description
Trigger Type	The type of the Workflow Action.
Name	The user defined name for this action.
ID	The ID number for this action.
Action Specific Information	Defined by the type of Action. For full details for each type see the different Action sections below.

actionControl

Control Tab	Description
Enabled	Whether this Action will run. Disabled Actions will be displayed in red.
Children To Run	Whether to run only the first valid child Workflow Action or all of the valid child Workflow Actions. The order to check for a valid child Workflow Actions is determined by the Sort Order of the Actions.
Record System Events	Choose whether to record system events created by this Action and its children.
Sort Order	This determines in which order the Workflow Actions are run where an Event or Action has multiple children. The higher the Sort Order the later the child is run.
Completion Action	What to do when the action completes. Either Continue, Last Child or Stop.
On Error	What to do if an error occurs, Abort or Continue. Useful if parsing dates or strings, and the Workflow needs to continue even if in the wrong format.
Last Ran	When this Workflow Action was last run.
Permissions	Defines the Permissions this Action will run with. These can be applied by User Role or User Type.

Action Tab

When accessing the Action Tab, at least one of the options available will be switch-able from Fixed to Variable.

Fixed allows the user to specify a particular item is to be used, if that item could be a Biskit then the user may be asked to input the Biskit Def, and then provide the individual Biskit to be used.

Variable allows the user to pick an object that is output from one of the previous Actions or the Event from which these Actions stem or the Meta-Properties available.

actionVariable

Meta-Properties

The Meta-Property option allows access to data from the Work Flow as a whole. Certain Events will not have data available for all Meta-Properties, for example Timed Event will only have values in the date Meta-Property.

Meta-Property	Description
dataType	The dataType the Work Flow is running under if running under a data type.
date	The date/time the workflow was run.
sessionID	The sessionID of the current user's sessions, if running under a user's session.
user	The current user information if one is available.